Accounting Administrator

Overview Description

Legacy Engineering, P.C., is a small, woman-owned civil engineering firm specializing in land development design and consulting. We are headquartered in Fredericksburg, Virginia and proudly serve clients throughout the Commonwealth. We are seeking a highly motivated team player to join our team! We are in immediate need for an experienced Accounting Administrator to ensure accurate and timely processing of billing, and payroll for our mid-sized company in a multi-state environment. Ideal candidate will have 3-5 years of experience processing billing and managing full cycle payroll, possess excellent written and verbal communication skills; and have demonstrated an advanced proficiency in QuickBooks, ADP, and Excel.

Job Responsibilities

• Ensuring that client information is kept up to date
• Ensure billing is completed monthly according to the billing cycles
• Generating and sending invoices and statements to clients
• Correct any billing errors by issuing credit memos
• Recovering outstanding debts by participating in monthly collections meetings
• Resolving errors, tracking expenses and handling billing inquiries from clients
• Tasks as assigned by supervisor

• Ensure submission of timesheets on a weekly basis, audit timesheets and make revisions as necessary biweekly in preparation for payroll
• Process and reconcile payroll on a biweekly basis
• Establish and maintain payroll files in accordance with audit requirements
• Maintain record of leave and nontaxable wages
• Respond to employee inquiries regarding payroll matters
• Research payroll tax issues and manage tax applications
• Processes manual/out of cycle checks, bonuses, garnishments, and new hire state reporting
• Assists HR with auditing payroll for new hires, terminations, pay increases and PTO reporting
• Tasks as assigned by supervisor


• Demonstrated knowledge of Generally Accepted Accounting Principles, FAR, Labor and Payroll Laws
• Excellent organizational, problem solving and attention to detail skills
• Ability to maintain a high level of confidentiality regarding sensitive information
• Strong technology skills, including advanced proficiency with MS Office Suite with an emphasis in Excel and QuickBooks and ADP Workforce Now payroll software
• The ability to evaluate recent technology for use in creating efficiency in processes

Education / Experience

• Bachelor’s degree in accounting or business administration with a concentration in accounting is preferred
• 2-3 years’ experience managing computerized, multi-state payroll administration and knowledge of payroll laws and regulations
• 3-5 years’ experience handing computerized billing administration


• Paid Holiday / Paid Time Off
• Opportunity to participate in Company Health Insurance / 401k plan with company match


  • Based on level of experience

To Apply:  Please send your resume and cover letter to Michelle Grossi, Human Resource Administrator at


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